An ROI calculator for quoting that runs on your own numbers
This calculator estimates the hours and cost your shop spends reading, typing and hunting during quoting, and what those hours could be worth if some share of them were removed. Every input is yours, every assumption is editable, and the formula is printed below. The result is an estimate, not a measurement.
Seven numbers about your shop
The third column says where to find each one in your own records.
| Input | What it means | Where to find it |
|---|---|---|
| Packages a month | RFQ packages your shop receives in a typical month, whether or not you bid on them. | Your inbox or quote log for the last three months, divided by three. |
| Lines a package | Quote lines, meaning distinct parts or items, in a typical package. | Count the lines on your last ten quotes and take the middle value. |
| Minutes a line: reading | Time spent reading the print and the model into your head before any number is typed. | Time yourself on five lines. Include re-reading. |
| Minutes a line: typing | Time spent keying facts and numbers into a spreadsheet or a quote document, including the second copy. | Time yourself on the same five lines. |
| Minutes a line: hunting | Time spent finding the right revision, the matching model, the last quote for the same part, or a vendor price. | Harder to see. Keep a tally for one day. |
| Estimator hourly cost | The fully loaded cost of an estimating hour: wage, benefits and on-cost. | Payroll, or the labor rate from your shop rate sheet. |
| Win rate | The share of quotes sent that become orders, as a fraction. | Won quotes divided by quotes sent over the last year. |
Three assumptions you set yourself
The calculator below lets you change each one.
Share of reading, typing and hunting removed
How much of that time you believe a package kept as one record, an AI read with a confirm step, and two cost lines would remove in your shop. You set it from your own shop's experience. You set it.
Hours an added quote takes
If freed hours went into quoting packages you currently decline, how many hours one more quote would take. Derived by default from your minutes a line and lines a package; editable.
Average order value
What a won quote is worth, on average, if you want the estimate expressed in revenue rather than hours. Optional; leave it blank for an hours-only estimate.
The eight steps of the calculation
Each step uses only the steps above it and your inputs. There is no constant in this table that we supplied.
| Step | How it is computed |
|---|---|
| Lines a month | Packages a month multiplied by lines a package |
| Minutes a line today | Reading plus typing plus hunting |
| Hours a month on those tasks | Lines a month multiplied by minutes a line, divided by sixty |
| Hours removed a month | Hours a month multiplied by the share you set |
| Value of the hours | Hours removed multiplied by estimator hourly cost |
| Quotes that could be added | Hours removed divided by hours an added quote takes |
| Orders those quotes might win | Quotes that could be added multiplied by win rate |
| Revenue those orders might carry | Orders multiplied by average order value, only if you entered one |
Run it with your numbers
Type your seven inputs, set the three assumptions, and read the eight steps computed live. Nothing you type leaves your browser.
Your quoting month today
Minutes per line spent on mechanical work
Your assumption
This is your number, not ours. We publish no savings claim; a design-partner measurement replaces this slider when one exists.
What the arithmetic says
- Lines per month
- 240
- Mechanical minutes per line
- 36
- Hours per month on mechanical work
- 144 h
- Cost of that time
- $9,360 / month
- Hours you assume come back
- 72 h / month
- Value of those hours
- $4,680 / month · $56,160 / year
- Packages won per month at your win rate
- 14.0
Formula: packages × lines × (reading + typing + hunting + chasing minutes) ÷ 60 × hourly cost, then × your share. Nothing else is assumed.
What this does not tell you
It does not tell you what VenturusEQ will do in your shop; only a walkthrough on your own package and, later, your own cycle clocks can do that. It does not tell you whether you will win more work; win rate is your input, and we do not claim to change it. It does not include the cost of the software, which is per shop and comes from a conversation with sales, and it assumes no change to your margin or your vendors' response times. And it is only as good as the minutes you typed, so time five real lines before you trust it.
Replace the guesses with measured numbers
In a live walkthrough we run one of your own packages through the product, and later the quote log and the cycle clocks give you measured inputs to replace the estimates. If you would rather look first, the interactive demo is open, with no form in front of it.